RECEPTION / ADMIN LOGIN
PEOPLE | PROJECTS | PROGRESS
Staff Administration
Attendance, staff records, absences, labour allocation and reports.
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DYNAMIC PROJECTS
Today's Attendance
WHAT NEEDS YOUR ATTENTION
TODAY'S ATTENDANCE
| Staff Member | Type / Role | First In | Last Out | Hours | Status | Photo |
|---|
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ADD STAFF MEMBER
STAFF MANAGEMENT
| Staff No. | Name | Type | Position / Trade | Rate | Clocking | PIN | Actions |
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ADD USER ACCOUNT
PASSWORD RESET REQUESTS
| Staff Member | Username | Requested | Actions |
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USERS & ACCESS
| Staff Member | Username | Role | Status | First Login | Last Login | Actions |
|---|
Role guide: Owner Admin = full system ownership; Admin = day-to-day administration and user creation; Management = oversight/reports; Reception = attendance/staff operations; Supervisor = team functions; Driver = driver mobile app only.
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ADD ABSENCE / LEAVE
ABSENCE / LEAVE HISTORY
| Staff | From | To | Days | Type | Reason | Proof | Notes |
|---|
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JOBS
| JC | Job Name | Client | Status | Completion Date | Contract Value | Action |
|---|
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ADD NEW JOB
JOB DETAILS
FINANCIAL SUMMARY
JOB DOCUMENTS / SUPERVISOR JOB CARD
Current Job Card
No Job Card PDF uploaded yet.
| Version | Uploaded | File | Notes | Status | Actions |
|---|---|---|---|---|---|
| No Job Card versions uploaded. | |||||
Open a job to load its documents.
JOB CHANGE HISTORY
| When | User | Change | Details | Reason |
|---|
LABOUR ALLOCATION
DAILY LABOUR ALLOCATION
ALLOCATION RECONCILIATION
| Staff | Attendance | Allocated | Remaining | Status |
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ALLOCATIONS FOR SELECTED DATE
| Staff | Job | Hours | Job Costing | Notes |
|---|
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DRIVER TRAVEL DAY SETTINGS
South Africa time. An active trip is never interrupted; the day closes after that trip ends.
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Ended driver days today
| Driver | Ended | Source | Status | Action |
|---|---|---|---|---|
| No ended driver days today. | ||||
ADD VEHICLE
VEHICLE MANAGEMENT & REMINDERS
| Registration | Friendly Name / Vehicle | Driver | Current KM | Tracking | Next Service | Service Alert | Licence Expiry | Licence Alert | Actions |
|---|
RECORD LICENCE RENEWAL
RECORD VEHICLE SERVICE
VEHICLE HISTORY
Licence History
| Recorded | Expiry | Notes |
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Service History
| Date | Odometer | Provider | Cost | Next Service | Reference |
|---|
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CARTRACK FLEET APIChecking...
Cartrack credentials are stored only on the TrueNAS server. Drivers never receive or see the Cartrack API username/password.
Open this page after adding the Cartrack API credentials to the server.
CARTRACK VEHICLES & LOCAL LINKS
Matching registration numbers are linked automatically. For a new vehicle, click IMPORT NEW. If the vehicle already exists locally under a different registration format, choose it and click LINK.
| Cartrack Registration | Vehicle | Latest KM | Local Vehicle | Status | Action |
|---|---|---|---|---|---|
| No Cartrack sync loaded yet. | |||||
VEHICLE DAMAGE / ACCIDENT REPORTS
INCIDENT REGISTER
Load incidents to view reports.
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BULK IMPORT / STOCK COUNT UPLOAD
DOWNLOAD EXCEL TEMPLATE
Safe import flow: select the completed Excel register, preview it first, correct any red errors, then confirm. Nothing is written to the database during Preview. Existing codes are updated rather than duplicated.
| Sheet | Row | Type | Code | Description | Action | Status / Message |
|---|
Select an Excel workbook and preview it before importing.
RECENT IMPORTS
| Date / Time | File | Scope | Equipment | Stock | Adjustments | User |
|---|---|---|---|---|---|---|
| No imports loaded yet. | ||||||
ADD EQUIPMENT / ASSET
Equipment model: every physical tool is stored as its own asset. Use “Create multiple identical assets” to add several of the same tool at once. Consumable stock belongs in Stores & Stock rather than the returnable equipment register.
RETURN FROM REPAIR
Damaged / repair items returned from the Stores Tablet stay unavailable until they are marked repaired here.
STOCK / CONSUMABLES REGISTER
Live stock: quantities below come directly from the stock movement ledger. After a successful Excel import this register refreshes automatically — no logout or browser refresh is required.
| Code | Item | Category | Brand | Unit | Available | Reorder Level | Unit Cost | Location | Last Count | Status |
|---|---|---|---|---|---|---|---|---|---|---|
| No stock loaded yet. | ||||||||||
EQUIPMENT REGISTER
| Code | Equipment | Category | Tracking | Total | Available | Out | Repair | Status | Actions |
|---|
CURRENTLY OUT / RESPONSIBILITY REGISTER
| Issue | Person Responsible | Job / Site | Equipment | Qty Out | Issued | Days Out |
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ASSET MOVEMENT HISTORY
| Date / Time | Movement | Issue | Equipment | Qty | From | To | Job Change | Condition |
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ATTENDANCE & ABSENCE SUMMARY
| Staff | Weekdays | Present Days | Hours | Sick | Annual | Family | Unpaid | Authorised | Unauthorised |
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INDIVIDUAL ATTENDANCE HISTORY
| Date | First In | Last Out | Hours | Status | Reason |
|---|
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